PTA Constitution

The Constitution of the Parent Teacher Association (PTA) of
St. David’s National School, Naas

The purpose of the PTA
The purpose of the PTA is to provide a structure through which the parents/guardians of children attending St. David’s N.S. can work together for the best possible education of their children. The PTA will work with the principal, staff and board of management to build an effective partnership between home and school.


The Aims of the PTA
The aims of the PTA shall be:-

  1. To act as a channel of communication between the parents and staff on matters of interest to both.
  2. To foster greater involvement and awareness by parents in the education of their children
  3. To represent the views of parents on matters of local educational significance.
  4. To raise funds for the benefit of pupils.
  5. To encourage networking amongst parents through social events.

The PTA shall have no power to discuss individual cases. It is not authorised to interfere with the duties or discipline of the principal.


Membership of the PTA
All parents / guardians of children attending St. David’s NS, the principal and teaching staff will be deemed to be members of the PTA.


Membership of the PTA Committee

  • The members of the PTA will elect a number of members who will have responsibility for managing the activities of the PTA. This team will serve as the committee of the PTA.
  • All committee members shall be elected at the AGM at the beginning of the school year. Committee members must be proposed and seconded by the members of the association. The school teaching staff shall nominate one of the teachers to become a member of the committee. Every member must resign each year and be re-elected.
  • The chair will be decided at the AGM. The previous secretary will do the minutes for the AGM and step down at the end of the meeting.
  • The incoming committee will elect the following officer posts at the first committee meeting of the year: Vice Chairman, Secretary and Treasurer. Officer posts may be held for no longer than 3 consecutive years.
  • The 2 parent representatives on the board of management are automatically members of the committee but may not hold an officer post.
  • The PTA will also be supported by a Fundraising Group and a Social Events Group which are accountable to the committee. Membership of these groups will be decided at the AGM. These groups will not be involved in the management of the PTA; however one representative from each of these groups will be a member of the committee.
  • There shall be a minimum of 9 and a maximum of 12 members of the committee
  • 5 committee members, including one officer, will constitute a quorum.


Work of the Committee
The committee is the team that will manage the tasks of the association on behalf of the members. The committee will draw up a plan for the activities of the association, in consultation with the parents and in accordance with their wishes. The committee will be responsible for seeing that activities are run in an efficient and effective way. The committee will consult with the school principal when planning the programme of activities for the year. The committee will arrange a system for ongoing communication. At the AGM the committee will report to the members about its work. The committee will manage and account for any funds collected by the parent association.


Meetings
There will be 2 general meetings of the PTA each year where all members will be invited to attend – the AGM at the start of the school year and 1 further meeting in either the spring or summer term.  Four weeks notice of all meetings will be given to all members. Items to be included on the agenda must be given in writing to the PTA secretary. The agenda will be circulated 2 weeks before the meeting. Minutes will be circulated to all members
A 75% majority is needed for PTA decisions to be agreed. The voting is limited to one vote per family and it is necessary to be present at the meeting in order to vote.
In addition, the PTA committee will hold a minimum of 1 meeting per term. 2 weeks notice will be given to all committee members prior to the meetings.
An EGM (Extraordinary General Meeting) may be held during the year in the event of any important decisions or other urgent business which need to be brought to the attention of all members of the Parent/Teacher association. An EGM may be called either by a majority decision of the Committee or by a written request signed by at least 25% of members. All members may attend an EGM


Finance
On appointment from among the committee members, the treasurer will be responsible for keeping the accounts of the PTA finances.
Moneys of the PTA will be held in a bank account which will keep credit at all times. All money shall be used solely for the furtherance of the objectives of the association. Cheques shall be signed by the treasurer and one other member of the committee.
The accounts will be signed off by a third party annually. A written statement of the finances will be presented at the AGM.


Fund raising for the School
Fund raising for the school by the PTA will be done with the prior agreement of the school authorities.


Membership of National Parents Council Primary
The parent association will affiliate to National Parents Council Primary annually.

Changing the Constitution
Changes to the constitution can be made at the AGM. Proposals/motions to change the constitution must be submitted in writing to the PTA committee up to two weeks before the AGM. The PTA committee will then circulate these motions to all parents before the AGM.